4000-3-5 Disclosure of Information in the Event of an Emergency

Policy

1. In the event that an employee or student experiences a serious medical emergency or presents a serious threat of danger to self or others, the College may disclose personal information about a student or employee to appropriate health or security agencies or to immediate family members.
2. Immediate family will be contacted only in situations of extreme urgency following consultation between two authorized college administrators at the Dean/Director level or above.
3. Individuals authorized to permit disclosure of personal information include and are limited to the following:
   1. All members of the Senior Leadership Team
   2. Deans
   3. Registrar
   4. Associate Vice-President, Student Services
   5. Director, Facilities Management
   6. Director, Human Resources
   7. Manager, Student Housing & Conference Services
   8. Nurse/Medical Staff
4. Any disclosure of personal information must be documented in the student's file on the Student Record System, or in the Employee Personnel files held by the Human Resources Department, and written notification must be provided to the student or employee as soon as possible.

Reference

(1) Cavoukian, Ann, Information and Privacy Commissioner/Ontario. Fact Sheet – Disclosure of Information Permitted in Emergency or other Urgent Circumstances. No. 7, July 2005