4000-1-6 Delegation of Signing Authority for Expenditure

Policy

1. As per Board Policy III-4, any purchases of goods or services committing the College to expenditures for an amount greater than $1,000,000 require the approval of the Board of Governors.
2. Any purchases of goods or services committing the College to expenditures of $1,000,000 or less shall be signed by the President or a designated manager to whom signing authority for expenditure within specified limits has been delegated.
3. The calculation of the commitment is to consider all related expenditures to be made concurrently or likely to be made over a multi-year period. Taxes and freight are not included in the calculation of the commitment.
4. The upper limits of delegated signing authorities are:

   Table: Upper signing limits

   Role	Limit
   President	$1,000,000
   Vice-Presidents	$500,000
   Executive Deans/Directors	$250,000
   Director: Facilities Management; Information Technology; Finance	$100,000
   Directors, Deans, Associate Deans	$50,000
   Managers	$25,000
   All other College employees	$1,000

5. Authorized expenditures must be within approved current year budget limits.
6. Exceptions to this policy to accommodate special circumstances e.g. scholarship payments or routine expenditures for regular recurring business liabilities, e.g. hydro, gas, payroll, taxes and benefits, must be authorized in writing by the individual manager designated to do so as per Attachment 1 to this policy.
7. Purchases of goods or services will be made in accordance with the College's Purchasing (4000-2-1) policy.